Stock-out records are documents that accompany the release of stock items from a store to a third party (partners).
When releasing stock items from a store the Tillypad XL Manager program generates a stock-out record. The information in the electronic stock-out record is entered from an ordinary goods release slip filled out at the time of unloading from the store.
The specification of a stock-out record contains a list of the stock items released, along with their volumes and prices. Depending on the exact nature of the stock-out operation, compound stock items may be added to the specification independently or together with their ingredients. Both simple and compound stock items may be added to the specification as either independent products or ingredients of other compound stock items.
The stock-out record must be processed in the storekeeping system. Processing is carried out automatically. If processing is successful, the record is registered and the count of on-hand stock in the store is reduced accordingly.
Stock-out records have different statuses at different stages of processing:
Not ready – denotes that changes can be made to the record
Ready – temporarily makes the record a read-only document. This record is not run on the store. Only the status can be altered
Registered – assigning this status to the record makes it disabled for changes. Only the status can be altered
When a stock-out record is created it has the status Not ready. Documents with the Not ready status can be viewed, edited and deleted. When the Ready or Registered status has been applied, the document becomes read-only and can no longer be edited or deleted. The document can be run on the store once the Registered status has been applied.
The Deleted status is automatically applied to a stock-out record when it is deleted.
Stock items in the specification of the stock-out record also have statuses. These statuses are automatically assigned when the document has been processed by the storekeeping system.
A document specification item can have one of the following states:
OK – denotes that processing was successful
Not enough on hand in store – occurs if the amount of a stock item specified in a stock-out document is greater than the amount of that stock item on hand in the store
Information about stock-out records is held in the document list.
The stock-out records list can be displayed for selected stores or selected partners and for any date range. The corresponding viewing windows open:
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